PRIVACY POLICY regarding the PROCESSING OF PERSONAL DATA
Updated version as of June 24, 2023.
1. PERSON RESPONSIBLE FOR PROCESSING YOUR DATA
The party responsible for processing your personal data is Alien Systems S.R.L. (“Brainic”), with the following identification data:
- Address: JUD. BRAȘOV, MUN. BRAȘOV, STR. LUNGĂ, NR.149, AP.P3;
- Registration number: J08/793/2022;
- Tax code: 37426790;
- Email address: [email protected]
We inform you that Brainic has designated a data protection delegate, whom you can contact for any matter related to the processing of data at the coordinates mentioned above.
2. TYPES OF DATA COLLECTED AND THEIR PROCESSING
We would like to inform you that, according to Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“Regulation”), processing of personal data refers to operations such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of such data.
Brainic may collect personal data provided by you, such as: first name, last name, gender, date and place of birth, citizenship, address, residence, telephone/fax, email, the role you hold in the companies with which we have contractual relations. The collected data will be processed by storing them in the company’s protected database and used for the purposes outlined in the following section.
Also, Brainic may process personal data transmitted for the same purpose by third parties who are data processors and establish the purpose and means of processing, or from public sources such as the Trade Register database or operators specialized in providing similar information.
3. LEGAL BASIS AND PURPOSE OF PROCESSING
Personal data will be processed according to the following legal provisions:
- art. 6.1. lit. a) of the Regulation if the processing is based on your consent;
- art. 6.1. lit. b) of the Regulation if the processing is necessary for the conclusion/execution of a contract with you or the company you represent;
- art. 6.1. lit. c) of the Regulation if the processing of your data is necessary to comply with a legal obligation;
- art. 6.1. lit. f) of the Regulation if the processing is carried out for a legitimate interest of our company.
For example, the personal data of the interested party will be processed for the following purposes:
- Preparation for the conclusion of a contract with the company you represent or within which you are operating; concluding and executing the contract;
- Engaging in electronic or telephone conversations, as the case may be, regarding contractual relationships between Brainic and the company within which you operate;
- Sending offers regarding Brainic services; content will be personalized based on customer interests;
- Receiving and sending responses to customer questions or complaints;
- Management and issuance of documents related to the execution of a contract, such as invoices;
- Managing the sending of information about promotions, latest news, and personalized information, adapted to the profile of the client company;
- Managing the WI-FI service at our headquarters.
Withdrawing consent regarding the processing of personal data will not have effects on the execution of the contract concluded between the company within which you operate and Brainic.
The failure to provide the data necessary for concluding or executing a contract between Brainic and the company within which you operate will result in the impossibility of concluding the contract.
4. DURATION OF STORING PERSONAL DATA
Brainic will keep personal data only for the period reasonably necessary, taking into account the duration of contractual relations or their effects after expiration.
This means that it may retain personal data for a reasonable period, including after the interested party is no longer active within the client company or after contractual relations with the latter have ceased. After this period, personal data will be deleted, except for data saved for restoration in case of failure. In this latter case, the data will be deleted if the interests or the rights and fundamental freedoms of the data subject prevail.
However, contracts, invoices and other accounting documents will be kept for the legal period based on the legitimate interest of the company to keep records and prove the content of legal relations with its contractual partners.
5. RECIPIENTS OF PERSONAL DATA
The personal data of the interested party may be transferred/communicated to the following recipients:
5. RECIPIENTS OF PERSONAL DATA
The personal data of the interested party may be transferred/communicated to the following recipients:
- Affiliated companies within the Brainic group or independent subcontractors;
- Public institutions, in case they request them, in accordance with tax, labor protection, social security norms or any other applicable regulations.
The company may receive data from other individuals for the purpose of carrying out a project, who declare, as operators, that they have obtained the consent of the person concerned for the transmission of data.
In any case, third parties with whom certain personal data is shared will prove in advance the adoption of appropriate technical and organizational measures for the correct protection of their data.
6. PERSONAL DATA PROTECTION MEASURES
Brainic’s database is protected by information security techniques, such as firewalls and access control procedures, all with the aim of preventing unauthorized access to data and guaranteeing their confidentiality.
We inform you that we have adopted all necessary technical and organizational measures to ensure the safety and integrity of the personal data we process, as well as to prevent their loss, alteration and/or access by unauthorized third parties.
7. COOKIES AND SOCIAL MEDIA
We inform you that we use cookies on our website. These are small files that your browser automatically creates and which are stored on your device (laptop, tablet, smartphone, etc.) when you visit our website. Cookies do not harm your device, do not contain viruses, or other malicious programs. The information is stored according to the specific device used on our site.
The use of cookies serves to facilitate the use of our site. For example, we use so-called session cookies to recognize that you have already visited certain pages on our site. This allows us to properly display our offer on the site. In addition, cookies help us determine from which country you are accessing our website in order to display content for each country. These cookies are automatically deleted after you leave our website (the cookie setting / processing duration is, therefore, the site visit, “session”).
The use of these (i) strictly necessary cookies and (ii) functional cookies on our site is possible without your consent due to our legitimate interest in providing a technically flawless site (Article 6 (1) (f) of the Regulation). For this reason, these cookies cannot be deactivated or activated individually.
Most browsers accept cookies automatically. However, you can set your browser so that no cookies are stored on your device or always to get a notice before a new cookie module is stored there. You can also disable cookies already saved through browser settings. However, disabling or not accepting cookies may prevent you from using all the features of our site and you may not be able to use the website properly.
Any other personal information, such as your name, address, phone number, or email address, will only be recorded if you provide this information voluntarily, in the context of an information request.
8. YOUR RIGHTS RELATED TO PERSONAL DATA
In the following, we provide you with a list of your rights that you can exercise through the email address:
Right of access
You have the right to obtain confirmation regarding the processing or not of personal data concerning you, and to obtain access to them.
Right to rectification
You have the right to request Brainic to rectify personal data when they are inaccurate or to be completed if they are incomplete.
Right to data erasure from our database
You can request us to delete personal data when, among other things, the data are no longer necessary for the purposes for which they were collected or if you withdraw your consent and there is no other legal basis for processing.
Right to restriction of processing
You have the right to request a limitation on the processing of data in situations where: you contest their accuracy, for a period necessary for verification; the data is no longer needed by us but you request them for the establishment, exercise or defense of legal claims; during the verification whether our legitimate rights prevail over those exercised by you, in the situation where you have objected to the processing.
Right to data portability
You have the right to receive personal data in a structured, commonly used and machine-readable format, and to transmit them to another controller, when processing is based on consent or on a contract and is carried out by automated means.
Right to object
You can object to your personal data being subject to processing by our company, including with regard to the development of profiles. In this case, Brainic will no longer process your data, except for situations where there are legitimate and compelling reasons that justify processing.
Automated individual decisions
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or significantly affects you. However, exercising such a right will not be possible if the decision is necessary for the conclusion or execution of a contract between you and Brainic, is authorized by Union or Internal law, provided that adequate measures are established for the protection of your rights, freedoms and legitimate interests; or is based on your explicit consent.
Right to lodge a complaint
You have the right to lodge a complaint with the supervisory authority.
Any change in privacy rules regarding our contact information, types of information collected, recipients, and the purpose of their use, to the extent necessary, will be posted on this page, and you can consult it at any time.